---
title: "AI Quick Tips 199: Use ChatGPT to help you write SOPs (free prompt)"
description: Simplify creating SOPs with ChatGPT. Learn how to turn videos into step-by-step instructions using AI for efficient training and troubleshooting in your organization.
image: https://thoughtsbrewing.com/hubfs/AI%20Quick%20Tips-1.jpg
---

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# AI Quick Tips 199: Use ChatGPT to help you write SOPs (free prompt)

 July 22, 2025

![Picture of Damien Griffin](https://app.hubspot.com/settings/avatar/20cb51297a34e5d5d7c3362ec1fae755) [Damien Griffin](https://thoughtsbrewing.com/blog/author/damien)

![AI Quick Tips](https://thoughtsbrewing.com/hubfs/AI%20Quick%20Tips-1.jpg)

That wasn’t supposed to rhyme.  Sigh.  Oh well, can’t go back.

Standard Operating Procedures (SOPs) are step-by-step instructions on how to do something within an organization.  

They can really come in handy when -

- You have new staff members
- You have something to troubleshoot
- You have volunteers
- You have temps
- Someone else has to fill in for you
- Etc.

The problem is that not everyone likes to take the time to create SOPs so when you need them they are nowhere to be found.  The good news is that you can use an AI tool like ChatGPT to simplify the process of creating the SOPs.

There are a lot of ways to potentially do this so there may be follow-up posts with other options.  We’ll see.

**One way to create an SOP with ChatGPT** is to -

1. Create a short video (less than 20 minutes) of you talking through the process 
2. [Transcribe the video](https://thoughtsbrewing.com/blog/biztech-qa-41-transcribe-your-audio)(turn it into text) 
     1. You can use Google Gemini to do this
3. Use the following prompt to have ChatGPT extract the steps 

### Prompt

(add the transcript as an attachment)

*Your job is to help me create a standard operating procedure for \[TOPIC\]*

*Use the attached transcript to outline the step-by-step instructions that I can use to train someone to do this activity*

*Output a numbered list*

If the output doesn’t work for you, use a follow-up prompt to point out what is incorrect, what is correct, and ask it to try again.

![AI as a Workflow Sidekick](https://thoughtsbrewing.com/hs-fs/hubfs/AI%20as%20a%20Workflow%20Sidekick.png?width=600&height=496&name=AI%20as%20a%20Workflow%20Sidekick.png)

#### Want to turn more brain dumps into legit SOPs?

Grab our **FREE** *ChatGPT email* course. It’s like giving your workflows a personal assistant who doesn’t ghost you, complain, or eat your snacks.

[Train Your Robot Minion](https://thoughtsbrewing.com/en-us/chatgpt-kickstarter-email-course)

![Free AI Tools](https://thoughtsbrewing.com/hs-fs/hubfs/Free%20AI%20Tools.png?width=600&height=496&name=Free%20AI%20Tools.png)

#### Free AI Goodies for the Curious and Commitment-Phobic

Not ready to go steady with a course? No worries. These free prompts, templates, and swipe files are like AI snacks for your brain...zero pressure, 100% useful.

[Not Ready to Commit? Have Some Free Nerd Candy](https://maven.com/thoughts-brewing-llc)

### Share:

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[Business Systems](https://thoughtsbrewing.com/blog/tag/business-systems), [AI Quick Tips](https://thoughtsbrewing.com/blog/tag/ai-quick-tips), [AI](https://thoughtsbrewing.com/blog/tag/ai), [ChatGPT](https://thoughtsbrewing.com/blog/tag/chatgpt), [Beginner](https://thoughtsbrewing.com/blog/tag/beginner), [Google](https://thoughtsbrewing.com/blog/tag/google), [Gemini](https://thoughtsbrewing.com/blog/tag/gemini), [Video](https://thoughtsbrewing.com/blog/tag/video), [Free Prompts](https://thoughtsbrewing.com/blog/tag/free-prompts)

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