---
title: How to share a Google Drive folder (desktop)
description: Learn how to share a Google Drive folder from your desktop with step-by-step instructions. Get tips on setting access levels and sending notifications.
image: https://thoughtsbrewing.com/hubfs/Google%20Workspace%20Folder.jpg
---

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# How to share a Google Drive folder (desktop)

 April 1, 2025

![Picture of Damien Griffin](https://app.hubspot.com/settings/avatar/20cb51297a34e5d5d7c3362ec1fae755) [Damien Griffin](https://thoughtsbrewing.com/blog/author/damien)

![Google Drive Step-By-Step](https://thoughtsbrewing.com/hubfs/Google%20Workspace%20Folder.jpg)

## Quick Checklist

- Open [Google Drive](https://drive.google.com)
- Login (if necessary)
- Navigate to where the folder is located
- Click on More Actions (3 vertical dots on the right) 
    - Opens a new menu
- Select Share 
    - Opens a new menu
- Select Share 
    - Opens the share window
- Add a person, group, or calendar event that you want to share the folder with
- Select their level of access 
    - Viewer, Commenter, Contributor, or Content Manager
- Send them an optional notification email if you want
- Verify the new access by going back to the share window and making sure the new name is listed

## Detailed Steps

### Open Google Drive

There are multiple ways to get there.  Here are the most common

- Go to [https://drive.google.com](https://drive.google.com/)
- If you are already in a Google application like Gmail, click on the Google apps icon (nine dots in the upper right corner) and select Google Drive.![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXeHRtzbZtlOdLwyHjEyzJ4QKPG5R4Un-duaBLzGQZ59qyo2gGM7HTtUzJBK-2SQAp_zsOFdT5ecagVZyiimn-5QcyuqqjtPeWiS3Vd0X-4X007f67vHOUUV88qY5Eak8ixYPU7s?key=HJ-H_CQ5EDsJMqLs5HFRqbbF)![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXe7oJGbeznsib0P17T-JZSS6bFWGqiYQ4ZBHOCvm6vWskbz7AjYV6ExX6W2XJ6pFi3YU-HLRQnEdUlCKe9FF8jGhf4jdYVkm1sHusOimhEeXuBVSrC0Hzs2xIv6LwArpJdv1PktOQ?key=HJ-H_CQ5EDsJMqLs5HFRqbbF)

### Login (if necessary)

If you are already logged in to a Google application, you can skip this step.

If not, when you go to [https://drive.google.com](https://drive.google.com/) it will take you to Google’s login screen.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXf8TJlYx_X8kPx51cDUbCQKfnzlYwTsNApVPtoYdcbrKNwmJZF_vEjSO9Rm9sWYeajiilDkxE8oXhUuW4Ioc_izmT0sSv-auyzZEumOZMtzlOgNZXkyNL_DirCSnmimlGcNL-ShVg?key=HJ-H_CQ5EDsJMqLs5HFRqbbF)

Log in with the account that you want to use.

 

### Navigate to where the folder is located

Find the folder in Google Drive.![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXcYrKPDw4K3Ic5hmudksWsltKVA9s7CGziIBytIfIGyrvPy13cb0NmSfGeTwqoi_WBAk1rm0DwxDTKXKQdInXOucZMiCQBYyxFdoDACf5I5daZo6Qy4LUmY4i1I5w7iczNruy3tAQ?key=FC1kaYGwEqeHRRF4lMoJBsPj)

### Click on More Actions (3 vertical dots on the right)

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXebjwUa192N88hPAaSBXbMtlJWUhF3tGL4A8LeNlhniOfy_AK-Ki5KLjwPFqdo9hA4VZ_111Qd82bSV5TQcRWBAg0LRPyR6FjrlHOKHPYPVfpKZlOvUyRvwTNindHyBTj1SBycaug?key=FC1kaYGwEqeHRRF4lMoJBsPj)

This will open a new menu.![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXdx6LhWNr9PEr7-OIbDejljl5hr4VejUXVy1ejvmdp4E7jMHpMjMb5BDOTFoytBcRInkPEIGq1gbEw4YK2N-RA8sLBORsn2A9WDMPHmCzUtbWnlFxB3kxt-tHi0cqX1YuF4ewwWsA?key=FC1kaYGwEqeHRRF4lMoJBsPj)

### Select Share

This will open a new menu.![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXe3z5wGsFC2qnFRy-KHihQjj-umfjFsvFgmvX78wBPfQJ0ZCM28En51jKVLy0-86uF1EVzD4_AT0feDDSL7aO2zd5YFcbMFzfqjMhptGtM2d4PE2rQ5WqU6yGG0vCXu4UKg5ZdjGQ?key=FC1kaYGwEqeHRRF4lMoJBsPj)

### Select Share

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXeT3uo85uSIRuooUUs8rPyDnoPe8LXIQ3xya6QlTyvjT-0rMN1bv-Wpg4IIAHodqT14e49BVnSHF6vmKeKJBpUlKrmi_QJKL3YOm-Y43GR4-zZWWI2urmTEI6ymTvJFGq8RoDYfLQ?key=FC1kaYGwEqeHRRF4lMoJBsPj)

This will open the Share window.![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXcyFW5r-C5fTbRSQ8Ar8WZyPKY46yE_kdxFh8L-hKV607S5y291CeCqcRzfhlQph4vDDTxNo-Z4koeT_k62n2XunztOv5qyXiwXufA6-KXOBHbIhcZ5_nWhSkTQ7mAp8xfN-tH5Uw?key=FC1kaYGwEqeHRRF4lMoJBsPj)

### Add a person, group, or calendar event that you want to share the folder with

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXfEqh-pp98YEiEu-8ctpOtN9vdzMUBSBhhjTa5Wau9X30M2Xvn6081iMyj8ZOSmVXSc4AmaO4xYIDjf7emYn9Ux_Y2kCtjHSLAw5XDMTomOwIhYpOV_k-BkX27KupST4--2-biE?key=FC1kaYGwEqeHRRF4lMoJBsPj)

### Select their level of access

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXenztpLAsJtNWYyYJSxGMTGw01JN1biOmD1zmY199BDta1KLfxIZpOC0UEIcXxYU4B6tEyO4c1VzO_yfYVQQDd1JQZ0SThESIfC_kFBTwEv92DGmF7YSzOgnrfQ8db6CbbOKiP7SA?key=FC1kaYGwEqeHRRF4lMoJBsPj)

Here’s a breakdown of access levels (from Google)

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXe3_T7BrAzo6JJrCvgnh0dymwVmvz8xyFydrnkuhNEG-SqTVMuqWqeKKUf5DcIR5RYp8RXl2cmNXoddOIq4Rdxhwk6iNwSHsCkutfQiVzLlS9a33l3g75wHCmWWC6h-l5dhrCAx9g?key=FC1kaYGwEqeHRRF4lMoJBsPj)

### Send them an optional notification email if you want

#### If you want to send an email notification

- Keep “Notify people” checked
- Write out your message
- Click Send  
  ![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXcoRVS8uQcd0nVkdDv9anJbhhh79-RVye-FP9-E4_vF_E5C13oNRmwAvez2JiJ9DmmWae1O9i9R4e6dPH5vXsOv4fTlOoLRxWmsBX0mxeVfU6zLxjMtadQS3iIYIFpbIQK114Qk2w?key=FC1kaYGwEqeHRRF4lMoJBsPj)

 

#### If you do not want to send an email notification

- Uncheck “Notify people”
- Click Share  
  ![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXcdufiRnKkHEYyaVT8rGayQ9A0wF7zTCLnMes5aW39ATgiDBdbMDMIz03gFY_GXkG8ZTwjOc-xEKHf8wRoN5nAHDUdU7BYjuF_yvjB4aBonbgkXfei4ay4ELgO6hAPfqnCEU-EhiA?key=FC1kaYGwEqeHRRF4lMoJBsPj)

### Verify the new access by going back to the share window and making sure the new name is listed

Follow the same steps to bring up the share window.![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXfoBPxa_hQnleImRZEfPllSTUNKHOaRhZz__Mu4OFxM6aB-CNWYLeXQerzupMwuTsMnChExiWX-DiM-1cTavtYNUAD1c5Sw7L2UuUxbgNApeSW8GxcikTUZsJGJdiThDL45zX0qqg?key=FC1kaYGwEqeHRRF4lMoJBsPj)

## Notes

- There are a few other ways to get to the share window 
    - Click on the folder and press **Ctrl + Alt + A**
    - Click on the folder and click on the share icon

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXfwpe1gO3cWHmIIyYY-uZS6rHSnnC01tl6l304CQC-rU445pIHa_0mDteWvZpOMxKquBbFdxBc0SqGWaMIT3O_j9dqD2XnpYwwzvWmQaYQ-nLPDTj7cp3nzxhOU6d1bqT20kXf9SQ?key=FC1kaYGwEqeHRRF4lMoJBsPj)

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  "text" : "Quick Checklist Open Google Drive Login (if necessary) Navigate to where the folder is located Click on More Actions (3 vertical dots on the right) Opens a new menu Select Share Opens a new menu Select Share Opens the share window Add a person, group, or calendar event that you want to share the folder with Select their level of access Viewer, Commenter, Contributor, or Content Manager Send them an optional notification email if you want Verify the new access by going back to the share window and making sure the new name is listed Detailed Steps Open Google Drive There are multiple ways to get there. Here are the most common Go to https://drive.google.com If you are already in a Google application like Gmail, click on the Google apps icon (nine dots in the upper right corner) and select Google Drive. Login (if necessary) If you are already logged in to a Google application, you can skip this step. If not, when you go to https://drive.google.com it will take you to Google’s login screen. Log in with the account that you want to use. Navigate to where the folder is located Find the folder in Google Drive. Click on More Actions (3 vertical dots on the right) This will open a new menu. Select Share This will open a new menu. Select Share This will open the Share window. Add a person, group, or calendar event that you want to share the folder with Select their level of access Here’s a breakdown of access levels (from Google) Send them an optional notification email if you want If you want to send an email notification Keep “Notify people” checked Write out your message Click Send If you do not want to send an email notification Uncheck “Notify people” Click Share Verify the new access by going back to the share window and making sure the new name is listed Follow the same steps to bring up the share window. Notes There are a few other ways to get to the share window Click on the folder and press Ctrl + Alt + A Click on the folder and click on the share icon",
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