---
title: "BizTech Q&A 59: Extra options to automate reminders and notes"
description: Discover extra ways to automate your reminders and notes using Microsoft OneNote, Microsoft To Do, and workflow builders like Zapier and n8n for seamless task management.
image: https://thoughtsbrewing.com/hubfs/BizTech%20Q%26A%20(1).png
---

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# BizTech Q&A 59: Extra options to automate reminders and notes

 November 16, 2025

![Picture of Damien Griffin](https://app.hubspot.com/settings/avatar/20cb51297a34e5d5d7c3362ec1fae755) [Damien Griffin](https://thoughtsbrewing.com/blog/author/damien)

![BizTech Q&A](https://thoughtsbrewing.com/hubfs/BizTech%20Q%26A%20(1).png)

*Answering your questions about business and technology*

### Question

*What are some additional ways to automate reminders and/or notes in case you exceed the 10 task limits within ChatGPT?

~ Damien*

### Answer

Yes, this is my question.  Well, not really.  I thought about the [question from last week](https://thoughtsbrewing.com/blog/biztech-qa-58-automate-reminders-and-notes) and how limiting 10 tasks can be (I normally get more than 10 new tasks at a time) so I wanted to give a few more options for anyone that is interested.  I just didn’t want to break the question/answer format...

 

If you use Microsoft OneNote (it’s free and it does everything) for your tasks/notes/reminders, here is a process to speak into your phone and capture it in OneNote:

- - Open OneNote app on phone
    - Select notebook \> tab \> page
    - Click on page (to activate the menu)
    - Click on Insert menu
    - Select Audio 
          - Enable/Confirm audio is allowed in OneNote on phone

 

If you use Microsoft To Do for your tasks, try this:

- - Open To Do app on phone
    - Click on Tasks
    - Click on Add a Task
    - Click the microphone icon on the keyboard 
          - Enable/Confirm audio is allowed in To Do on phone

 

If you want to use automation/AI, here is a quick process to use with a workflow builder (i.e., n8n, Zapier, OpenAI AgentKit):

- - Create trigger 
          - I.e. Receive Voice Memo webhook
    - Configure API connection to ending application (i.e. OneNote, To Do, etc.)
    - Create note for ending application 
          - Define location where the voice memo will go (tasks, notebook, etc.

 

Plenty of options.  Almost too many.  Now, how do you decide?  That’s a question for another day.

~ Damien

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